Updating Termination Pays in Single Touch Payroll

Updating Termination Pays in Single Touch Payroll

If you have previously lodged a Termination Pay incorrectly through Single Touch Payroll, please follow these steps.

Note: If you have terminated more than one employee on different dates throughout the Financial Year, you will need to repeat the full processes one by one.


1. Creating Termination Pay Reports

  1. Select [Reports] on the left-hand side menu of Wages
  2. Select the [Termination Pays] report
  3. Click [Continue] in the bottom left
  4. Select the [All Employees] options, select the [Pay Process Date] from the drop down, select [Detailed]
  5. Click [Preview] to view the full termination pay.
  6. You can print the Termination Pay to ensure it matches your original figures when you re-process the pay.

Note: If you have more than 1 employee terminated in the Financial Year on a different Pay Process Date, repeat generating the Termination Pay report with the relevant Pay Process Date selected.

 

2. Reinstating an employee

  1. In the Employees section of Wages, tick [Show Terminated] on the right-hand side under Functions
  2. Select terminated employee's name
  3. Select [Re-instate Employee] on the right-hand side under Functions
  4. Select [Yes] to the message ‘’Are you sure you want to re-instate…..?”
  5. Select [No] to the message “Do you want to clear any leave accruals this employee had from their previous employment?’’
  6. The employee will now show as ‘Active’
  7. Select employee's name and select [Tools] in the top left of the screen
  8. Select [Termination Pays] and select [View Existing Pay]
  9. Select the [Date of Termination Pay] and select [Next]
  10. You can print the Termire-process to ensure when you re process the pay, it matches your original figures
  11. Then [Delete] the termination pay
 

3. Re-process the termination pay

  1. Select employees name
  2. Select [Terminate Employee] on the right-hand side of the screen under Functions
  3. Select [Yes] to the message ‘’Are you sure you want to terminate…?
  4. Select the [Termination Date]
    • Note: the date will default to today’s date. Ensure to change it to the original date of the termination
  5. Select [OK]
  6. Select [Yes] to the message ‘’Do you wish to record a Termination Pay’’
  7. Process termination pay ensuring all figures match the original termination pay using your printed report as a reference
 

4. Single Touch Payroll

  1. Select [Single Touch Payroll] on the right-hand side under Functions
  2. Under [Pay Events Being Lodged] the employee's name will appear.
    Note: The Pay Event Date will show as the date the termination pay was reprocessed
  3. Ensure that employee is the only one ticked under the Include column.
    Note: If more than one employee termination pays were lodged in the same Pay Event through Single Touch Payroll originally, include them as well
  4. Under STP Values, change the [Payment Date] to the original payment date of the Termination Pay
  5. Select [Update] for the Lodgement File Type and select the [Pay Event] you need to update
    Note: Refer to the Pay Event you documented from your Single Touch Pty Ltd account that the termination pay(s) were linked to.
  6. Type the name of the person making the declaration
  7. Tick the [I declare that the information transmitted in this STP event is true and correct and that I am authorised to make this declaration] box
  8. Select [Send]
  9. The termination pays have now been reprocessed and lodged through Single Touch Payroll as an update.
 
Please note: A replacement can only be sent for the last pay event you have lodged. If you are sending more than 1 update/replacement, please wait 24hrs until you submit another update/replacement. Or, until you receive an email stating the lodgement is successful.

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