Updating Termination Pays in Single Touch Payroll
If you have previously lodged a Termination Pay incorrectly through Single Touch Payroll, please follow these steps.
Note: If you have terminated more than one employee on different dates throughout the Financial Year, you will need to repeat the full processes one by one.
1. Creating Termination Pay Reports
- Select [Reports] on the left-hand side menu of Wages
- Select the [Termination Pays] report
- Click [Continue] in the bottom left
- Select the [All Employees] options, select the [Pay Process Date] from the drop down, select [Detailed]
- Click [Preview] to view the full termination pay.
- You can print the Termination Pay to ensure it matches your original figures when you re-process the pay.
Note: If you have more than 1 employee terminated in the Financial Year on a different Pay Process Date, repeat generating the Termination Pay report with the relevant Pay Process Date selected.
2. Reinstating an employee
- In the Employees section of Wages, tick [Show Terminated] on the right-hand side under Functions
- Select terminated employee's name
- Select [Re-instate Employee] on the right-hand side under Functions
- Select [Yes] to the message ‘’Are you sure you want to re-instate…..?”
- Select [No] to the message “Do you want to clear any leave accruals this employee had from their previous employment?’’
- The employee will now show as ‘Active’
- Select employee's name and select [Tools] in the top left of the screen
- Select [Termination Pays] and select [View Existing Pay]
- Select the [Date of Termination Pay] and select [Next]
- You can print the Termire-process to ensure when you re process the pay, it matches your original figures
- Then [Delete] the termination pay
3. Re-process the termination pay
- Select employees name
- Select [Terminate Employee] on the right-hand side of the screen under Functions
- Select [Yes] to the message ‘’Are you sure you want to terminate…?
Select the [Termination Date]
- Note: the date will default to today’s date. Ensure to change it to the original date of the termination
- Select [OK]
- Select [Yes] to the message ‘’Do you wish to record a Termination Pay’’
- Process termination pay ensuring all figures match the original termination pay using your printed report as a reference
4. Single Touch Payroll
- Select [Single Touch Payroll] on the right-hand side under Functions
Under [Pay Events Being Lodged] the employee's name will appear.
Note: The Pay Event Date will show as the date the termination pay was reprocessed Ensure that employee is the only one ticked under the Include column.
Note: If more than one employee termination pays were lodged in the same Pay Event through Single Touch Payroll originally, include them as well - Under STP Values, change the [Payment Date] to the original payment date of the Termination Pay
Select [Update] for the Lodgement File Type and select the [Pay Event] you need to update
Note: Refer to the Pay Event you documented from your Single Touch Pty Ltd account that the termination pay(s) were linked to. - Type the name of the person making the declaration
- Tick the [I declare that the information transmitted in this STP event is true and correct and that I am authorised to make this declaration] box
- Select [Send]
- The termination pays have now been reprocessed and lodged through Single Touch Payroll as an update.
Please note: A replacement can only be sent for the last pay event you have lodged. If you are sending more than 1 update/replacement, please wait 24hrs until you submit another update/replacement. Or, until you receive an email stating the lodgement is successful.
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