Updating/Replacing Pays in Single Touch Payroll

Updating/Replacing Pays in Single Touch Payroll

If you have previously sent through an incorrect pay, need to re-lodge a pay for an employee, or need to re-lodge an entire pay run for all employees through Single Touch Payroll, please follow the steps below:

Note: If you need to update/replace multiple pay runs, ensure you complete the process for the first pay run before moving on to the next.

 

Definitions

Update - Update a record in previously lodged file. It could be an update for one or more employees. This is also used when you forgot to include an employee in a specific pay run and need to add their record in a previous lodgement.

Replacement - Full replacement of previously lodged file. A replacement can only be sent for the last pay event you have lodged.
 

1. Delete the incorrect pay

  1. In the Employees section of Wages, select the employees name
  2. Select [Pay Single Employee] on the right-hand side under Functions
  3. Document the details of the pay run you need to re process
    • Note: To print off the pay advice before you remove it, select the grey square next to the Pay Process Date for the pay and select [View Pay] on the right-hand side.
  4. To remove the pay, select the grey square next to the Pay Process Date for that pay and select [Delete Pay] on the right-hand side
  5. Select [Yes] to the message ‘Are you sure you want to remove the 1 selected record(s)?’
 

2. Re-enter pay

3. Lodge pay through Single Touch Payroll

  1. Now that the pay is processed it will appear in the Single Touch Payroll function
  2. In the Wages section, select [Single Touch Payroll] on the right-hand side under functions
  3. Under [Pay Events Being Lodged] the employees name will appear
  4. Note: The Pay Event Date will show as the date the pay was re processed
  5. Ensure that employee is the only one ticked in the include column
    • Note: If you have re processed the pays for an entire pay run (all employees), ensure all employees are ticked
  6. Under STP Values, change the [Payment Date] to the original date of payment
  7. For the Lodgement File Type, select either:
  8. [Update] to update a pay within a pay run (for example, you are updating one out of five employees pay within the pay run for that week/fortnight/month)
  9. [Replacement] to replace the entire pay run (you have re processed all employees pays within that weeks/fortnight/months pay run)
  10. Select the [Pay Event] you need to update/replace
  11. Type the name of the person making the declaration
  12. Tick the [I declare that the information transmitted in this STP event is true and correct and that I am authorised to make this declaration] box
  13. Select [Send]
 

If you are a Cashflow Manager Gold subscriber, you may need to adjust the amount the employee was paid in Cashflow Money Out

For a pay with incorrect dates delete and redo the pay as a $0 pay maintaining the incorrect dates and send as an update for what was lodged. Then process a new pay with the correct dates and lodge it as a new file.

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