Single Touch Payroll Guide
As a subscriber of Cashflow Manager, all fees involved with lodging your records via Single Touch Payroll are included with your Cashflow Manager Gold, Wages Manager or Wages 1-4 subscription fee.
If you have any questions regarding Single Touch payroll setup or reporting, please contact us on 08 8275 2000 or email info@cashflow-manager.com.
Starting Single Touch Payroll reporting:
For a pay event to show in the Single Touch function, you first need to complete the pays in the Wages section. If you are unsure how to enter pays, please see How Do I Pay An Employee? (Hourly & Salary)
Please note: The ATO requires STP lodgement to be made before or on the day of each payment. Penalties may apply for late lodgements unless you have an exemption from the ATO.
Once the pays have been entered, from the [Tools] menu or on the right-hand side of the Employees screen, select [Single Touch Payroll] to open the Single Touch form.
This will open the STP event lodgement screen.
The STP Event Lodgement From will display wages entered for a specific payday. You can change to any unsubmitted paydays by selecting the date from the [Select Pay Day Date] drop-down on the top left of the screen.
You can also view any previous lodgements by selecting the pay event in the [Show Previously Lodged] drop-down list.
You can select or deselect which employees are included in the submission by using the tick box next to Include.
You can also select or deselect employees individually by using the tick boxes next to their names.
If it is your first time lodging through STP, or your lodger details have not been entered, you will receive the following prompt when clicking [Validate] or [Send].
Clicking [OK] will open the Lodger Details form.
If you are lodging your business's payroll, select [Individual] and fill in the Payer Information fields.
Click [Return] to go back to main STP form.
If you are lodging on behalf of somebody else, select [Intermediary] or [Tax Agent] and fill in the client details in the Payer Information and enter your details in the Intermediary section.
Then click [Save] to go back to the main STP Form.
The payment date will default to today’s date; this should be changed to the actual date of payment.
Then select the lodgement type:
- New File (New Pay Run)
- Update (Update a record in previously lodged file)
- Replacement (Full replacement of previously lodged file)
Confirm all the details are correct in the lodgement form. Then read and sign the Declaration by entering your name in the [Full name of person making this declaration] field and tick the declaration check box ready to send data.
You now have the option to [Validate] or [Send].
- Validate will run data checks but not lodge with the ATO.
- Send will run data check and lodge pay event with the ATO.
Once you click [Send] to submit the lodgement, a message will then show in the Single Touch form if the lodgement was successful.
You can view your lodgement history to see if your lodgement was successful by selecting [Other Functions] and selecting [View History].
Please note:
- If users are using more than one computer, they need to make sure data is backed up correctly and moved between computers correctly.
- Users should lodge all pays for a pay run in a single transaction – please do not send individual pays one after the other.
- If users have entered pays for several weeks at once they should ensure they are lodged in the correct sequence.
- Users should complete a pay run and then lodge to Single Touch before processing another pay. (Recommended practice to avoid lodgement errors).
- If lodging multiple transactions on one day please wait for confirmation that a transaction has been accepted by the ATO before sending the next transaction to ensure the process is complete.
- A replacement can only be sent for the last pay event lodged
End of Financial Year Finalisation
After you have processed the last pay run for your employee(s) in the Wages section, when you go to Single Touch Payroll to lodge the pay, the Final Event box will be automatically ticked. If not, you can tick the final event tick box. This is to notify the ATO that this was the last pay for the employee(s) in the financial year.
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