Allowances issue – Sending an Update

Allowances issue – Sending an Update

Sending an update event to the ATO can result in your employees income statement to show no amounts. The is due to how to ATO receives & processes updates on their end. The idea behind an update is that this will be sent to clear the Year to Date (YTD) figure and a new event will be submitted with the correct YTD amounts. In the case your last lodgement is 30/06, you will need to contact the ATO if this occurs.

 

If your lodgement was on 30/06/2024 follow steps 1-6.i, if your lodgement did not fall on 30/06/2024, follow all steps:

1. Download and install the latest Update v12.4.1

2. Make sure you are in the 2024 financial year, to change this go to [Tools], [Financial Year], [View Previous Financial year] and select 2024 in the drop-down then save.

3. Delete the last pay for the 2024 financial year:

a. In the Employees section of Wages, select the employee’s name.

b. Select [Pay Single Employee] on the right-hand side under Functions.

c. Document the details of the pay run you need to reprocess. 

Note: To print off the pay advice before you remove it, select the grey square next to the Pay Process Date for the pay and select [View Pay] on the right-hand side.
d. To remove the pay, select the grey square next to the Pay Process Date for that pay and select [Delete Pay] on the right-hand side. 

e. Select [Yes] to the message ‘Are you sure you want to remove the 1 selected record(s)?’

4. Go to [Modify Employee], then select [Superannuation], and under [Employer Superannuation] change the super rate to 11%.       

5. Make sure the details of the pay are exactly as they were before and click [Calculate].  

6. Lodge pay through [Single Touch Payroll]  

a. Now that the pay is processed it will appear in the Single Touch Payroll function.

b. In the Wages section, select [Single Touch Payroll] on the right-hand side under functions.

c. Under [Pay Events Being Lodged] the employee’s name will appear, make sure the final event indicator is TICKED. 

Note: The Pay Event Date will show as the date the pay was reprocessed

d. Ensure that the employees are ticked in the included column. 

Note: If you have re-processed the pays for an entire pay run (all employees), ensure all employees are ticked

e. Under Payment Date and File Type, ensure the [Payment Date] shows the original date of payment.

f. Select the Lodgement File Type as [Update]

g. Type the name of the person making the declaration.

h. Tick the [I declare that the information transmitted in this STP event is true and correct and that I am authorised to make this declaration] box.

i. Select [Send]

 

If your last lodgement did not occur on the 30th of June, you can create a $0 pay to submit as a new file through STP. This will send the Year to Date figure to the ATO.

1. If you are needing to submit a new lodgement after your update:

a. Create a $0 pay for 30/06/2024 for all your employees who were included in the update event. 

Please note: if your employee is currently set as salary, we recommend temporarily switching to hourly in order to complete the process easier.

b. First go to [Pay Single Employee] on the right hand-side under functions.

c. Select the pay periods and pay process date as 30/06/2024.

d. In the Normal Hours column, enter 0.

e. Press [Calculate]

f. Ensure the Gross amount shows $0, then select [Save]

g. Select [Single Touch Payroll] on the right-hand side under functions.

h. Under [Pay Events Being Lodged] the employee’s name will appear, make sure the final event indicator is TICKED. 

i. Ensure that the employees are ticked in the included column. 

j. Under Payment Date and File Type, ensure the [Payment Date] shows the 30th June.

k. For the Lodgement File Type,  select [New]

l. Type the name of the person making the declaration.

m. Tick the [I declare that the information transmitted in this STP event is true and correct and that I am authorised to make this declaration] box.

n. Select [Send]
When you have completed the above process, make sure to change back to the current financial year and change the superannuation rate back to 11.5%

 

 



    • Related Articles

    • Allowances issue - EOFY 23/24

      We have identified an issue where certain allowances have been doubled in some employees’ income statements. This will only affect you if any of your employees have been paid any of the following allowances. Working conditions Non-deductible expenses ...
    • Allowances issue – Sending a Replacement

      In order for a replacement to be submitted you will need to redo all the employees pays that were included in the final pay run, along with ensuring nothing for the new financial year has been submitted. A replacement will ensure the original ...
    • Deleting and Reprocessing Pays to Send as New in STP

      Please note: only follow the steps listed below if you have been advised by customer support. To check if you should be doing this process, you can either email support at info@cashflow-manager.com , do a live webchat, or call on 08 8275 2000 and ...
    • Pay Information and Options

      All the conditions and options for processing pays and calculating wages are contained in the Pay Details section which includes: Contact Information, Start Date, Job Classification, Branch Number*, Pay Structure, Pay Options End Date (Will only ...
    • Single Touch Payroll Guide

      As a subscriber of Cashflow Manager, all fees involved with lodging your records via Single Touch Payroll are included with your Cashflow Manager Gold, Wages Manager or Wages 1-4 subscription fee. If you have any questions regarding Single Touch ...
    • Popular Articles

    • Completing your EOFY payroll

      Finalising your year-end payroll It's important to note the final pay period for the financial year is the one that is PAID before the end of the financial year. The first pay period of the next financial year is the first one that is PAID during the ...
    • Starting a New Financial Year in Wages

      You can start a new financial year by following the below steps: 1. In the Employees section of Wages, select [Tools] in the top left 2. Select [Financial Year] 3. Select [Start New Financial Year] 4. The financial year ending will read 202X, select ...
    • End of Financial Year Checklist

      Be prepared and organised this end of financial year, with our easy-to-follow checklist. You can view and download the checklist here. We’ve provided seven steps to make your reporting as stress-free as possible, and if you’ve been using Cashflow ...
    • How Do I Change My Opening Bank Balance?

      To add in or change the opening bank balance for your account, first go to Bank Reconciliation. On the home section of the reconciliation, select [Settings] at the bottom of screen. Then select [Next] in the bottom right, it will then ask for your ...
    • Single Touch Payroll Guide

      As a subscriber of Cashflow Manager, all fees involved with lodging your records via Single Touch Payroll are included with your Cashflow Manager Gold, Wages Manager or Wages 1-4 subscription fee. If you have any questions regarding Single Touch ...